Archive for category Freelancing

Time Management Tips for the Self-Employed

I work from home. Home also happens to be my apartment, in which I have 2 other roommates. Needless to say, when you combine working from home with being a college student, it’s easy to get distracted. Almost everywhere I look, something is screaming for my attention – my TV with the DVR that has shows recorded for me to catch up on, my ridiculously comfortable bed, sitting out on the porch and much more. Having worked both from home and many office environments, I can easily say that staying focused at home is much harder than staying focused in an office setting.

Time Management

I’ve come up with a list for people to take into consideration when looking at time management for their home-based business. Whether you are a freelance web-designer like me or a tax consultant, these tips hopefully can help you manage your time:

1. Treat your home based business like a job. Establish a work schedule and stick to it as best you can. Having the flexibility to change your schedule is one of the perks of being self-employed, but establish a schedule that works for you and your family on most days, and do you best to stick to it. I’ve heard multiple people say that getting fully dressed for business at the start of each workday (that means shoes, too) really is almost a necessary, but I don’t tend to do it! I can imagine that you really will get more done, and that you may or may not sound more professional on the phone, too.

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Differences Between Trademark and Copyright

I was on the phone with a client last night as we’re in the prepping stages for launching his new brand/service and website. He brought up the question of legal things such as, Privacy Policy, Copyrights and Trademarks and enacting things in order to prevent him from getting sued for Malpractice since he is a doctor.

helmets

I thought to myself as I tried to answer his questions as well as my own when we were debating about whether we need to trademark or copyright the logo and tagline. After all of these years, I still can’t explain the intricacies between trademarks and copyrights. I figured that I needed to prevent this from happening again, so I’ve done some research and put some content together. Read the rest of this entry »

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15 Benefits To Working As A Freelancer

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This is the First Post in a Two Post Series looking at the positives and negative of freelancing.

I love freelancing. Yes, I can take the negative’s from freelancing and outweigh them with the good – and I do, on a regular basis. Things will get rough, but life is rough – work through it :) . I only felt that it would be right to share the positive side of freelancing before telling you some of the challenges that are involved with it. Read the rest of this entry »

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Important Tax Guidelines For US Freelancers

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Do you have to pay taxes on earnings you make online?

I’ll make this short and sweet: YES! If you are a United States (whether living in the US or around the world), you owe taxes on any money you make, whether it be online, offline, or in some alternate universe that the IRS has an ability to track (and they will be able to track it, I promise).

Contrary to what your best friend’s cousin’s sister-in-law’s friend Bob may have said, money made online isn’t different from money made anywhere else. In fact, the only difference between the money that you make online and the money you might make from a US business is that the online company (ie: Envato) won’t be sending you a 1099 at the end of the year – which means it’s your responsibility to record those earnings.The fact is that you are responsible (by law) to report and pay taxes on all income, regardless of its source.

I think freelancing is a pretty sweet gig. But there are some things about it that are not so sweet. Taxes/finances probably ranks at the top of this list. With no large company taking your hand, asking you to fill out forms, and reminding you when tax season is, freelancers are completely on their own in navigating a very confusing world of rules and paperwork. Read the rest of this entry »

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First Impressions: Springloops – Code Collaboration for Web Developers

I’m no stranger to project management programs. I’ve been using Basecamp for about a year now, and really enjoy it. They are great for simple projects and setting to-do lists. But what if you have a highly-technical project, such as coding an entire website? Well today I was turned onto a new tool for managing development projects by my friend Mark (Blog | Twitter).

Introducing Springloops

Springloops was designed to allow developers to work together on a programming project by providing an interface displaying real-time changes. With so many web designers working remotely, it’s important for developers to have a central workspace to collaborate on a project. I often work with graphic designers or developers all over the country and can see a real use for this tool. Read the rest of this entry »

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First Impressions: Outright

Outright

Last week I wrote about my review of my new invoicing system, Freshbooks. As a follow up to this review, I tried out a service that integrates directly with FreshbooksOutright.

Outright is a simple, online bookkeeping service. Key in on the term “simple.” I’ve never seen an easier financial tool for a business owner. That’s not me gushing over this product, but stating the obvious. If you have a bookkeeper now, this tool lets you see daily progress instead of waiting for that in-person meeting at the end of every month or quarter. Read the rest of this entry »

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First Impressions: Freshbooks

Recently I started evaluating the tools I use in my freelancing business. I was looking around at tools I could use to help streamline processes. I already used 37Signals products for project management and client relations management, but I needed something that could invoice clients, send more professional proposals, and keep track of them all. I’ve heard a lot of buzz about FreshBooks, so I decided to give it a try and see what all the hype was about.

I had previously been using Quickbooks 2009 for Mac to handle all of my accounting needs. Quickbooks is a great Small Business Accounting program, but it is not customizable at all. It’s a decent All-In-One program, but it wasn’t developed for a freelancer’s accounting/financial tracking style, so I decided to move on to Freshbooks.

I read a post a while back about the 10 Bad Habits of Designers over at The Outlaw Design Blog. One of the habits that they discussed in this post was not paying for premium services that weren’t worth the cost. I have found some alternatives to Freshbooks that are free, such as LessAccounting, BlinkSale, SimplyInvoices etc. It’s great that these apps are free, but none of them work as well as Freshbooks. They are all lacking serious features and cant even come close to comparing with Freshbooks. Read the rest of this entry »

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Want to Succeed in Freelancing? Start With Getting Yourself a Business Card

If you’re going to be networking to drum up business, or just meet people who might want to use your services (that is, potentially everyone you meet) you should get some business cards so they have an easy reminder of who you are and what you do. It’s hard enough establishing yourself as a freelancer, but having something that makes you stick out helps potential clients remember you.

On your card you should have (at minimum):

  • Your business’s name (if different)
  • Contact details
  • What you do
  • Have space that a potential client can scribble on

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10 Resources to Help You Decide What To Charge for Design Work

How much should I charge for design? It is one of the common questions asked by designers, and it is also one of the most difficult to answer.

There are so many factors involved in this issue, that no one answer will be able to cover all the bases. So I have come up with some resources available online that might help you determine how much to charge your client. But, of course, these are only guidelines and resources to help. In reality,  designers will need to research carefully and develop a pricing structure most suited to their own business.

1) Design Talkboard: ‘How much to charge for Graphic Design’

in reality, freelance designers will need to research carefully and develop a pricing structure most suited to their own business.

2) About: Graphic Design – Hourly Rate vs. Flat Rate

A common decision to be made when starting a graphic design project is whether to charge a flat or an hourly rate. Each method has pros and cons, as well as ways to work towards a fair deal for both you and your client.

3) Sitepoint.com: ‘Pricing Web Work’

You’ve used every trick in the book to get visitors to your site, encourage enquiries from prospects, and land that sale… but it’s no good if you sell your services for next to nothing. If you’re a freelance Web designer, or you own a Web design shop, your business survival may rest on the development of an appropriate pricing model. Here’s how.

4) Creative Pro: ‘Setting Rates for Your Small Design Firm’

When you’re a freelancer, setting rates is relatively simple; you fill in a few cost numbers, find a comfortable profit margin (if you can), and divide the cost of business by the number of hours you want or need to work. As a result, most freelancers have a single rate card.

5) Advertising About: ‘Freelance Rates’

There’s no cookie-cutter method to magically set your rates. One copywriter may charge $350 for a direct mail piece and another may charge into the thousands. However, there are several factors you can consider to help you build a strong rate schedule that won’t scare off any potential clients.

6) All Freelance Work: ‘Small Design Business Pricing’

Now that you have all the information related to the project, it’s time to start the estimation process. It takes time and discipline to calculate the figures accurately. The most effective way to prepare an accurate estimate is to map out the entire project and all of its components in a Flow Chart.

7) Graphic Design.com ‘Advice on Pricing’

Many people price from the hip and really haven’t gotten a handle of what it’s actually costing them. Read my lips:

You will never know how much to charge for your work, until you know how much it costs you to do the work!

Freelancing, like any other business, should have standard accounting practices applied. This helps you establish how much it costs you — leading to how much you should charge. It’s simple math.

8.) Creative Public: Graphic and Web Design Pricing

Determining how much to charge for your services is often one of the biggest challenges for a new freelancer. If you charge too much you won’t get hired and if you charge too little you’ll starve. Take the time to read this article and you will figure out what you need to charge to thrive.

9) All Freelance.com – : Pricing Amongst Other Freelancer’s

When running a business, there will be many factors you will have to consider on a daily basis. One such concern which needs to be addressed from time to time relates to pricing and positioning amongst others. Since there are often a great deal of competitors on the consumer market in a variety of business fields, it is important to ensure that your prices and offerings are fair when compared with others yet still fair enough to yourself as a business owner. There are a few factors you should consider when contemplating pricing and positioning amongst others.

10) Vandelay Design – 12 Realities of Pricing Design Services

Unfortunately, there’s no right or wrong way to price your services. Every designer needs to develop his or her own method for pricing, and even then, you probably won’t be able to follow the same formula on every project. Because each job will be different, it’s difficult to develop a method that will work well every time.

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Personal Branding in the Online Space

Personal Branding. We’ve all heard about it and know it is important. But what is it?

The technical definition of personal branding is the process of how we market ourselves to others. It is sometimes often referred to as personal marketing. Often times, we think of personal branding/marketing as going hand in hand with networking. You strive to make that good first impression when you first meet somebody; you establish relationships continually with potential colleagues; you keep plenty of business cards with you at all times, etc. These are all well-established processes that will never go away and it is vital to have these relationship skills in times when you are looking for a new client, a new job etc. But what do the current times and the future have in store for personal branding, especially given the current economic conditions?

With the recent growth over the last few years of social networks like Facebook, Twitter, MySpace, Linkedin, etc. as well as the extreme growth of personal blogs (such as mine!), personal branding is now completely unavoidable if you participate in any of these services. As others interact with you, they’ll automatically form mental associations that connect you with certain labels, often within the first few seconds. You can’t avoid being labeled, and other people can’t avoid labeling you. It happens automatically because our brains are wired to recognize patterns and form associations. The labels people attach to you become part of your personal brand, on ebrand when referring to your online brand.

If you Tweet, you’re branding yourself. If you poke someone on Facebook, you’re branding yourself. If you type an email, you’re branding yourself. If you send an Instant Message, you’re branding yourself. Every activity that you do online all contributes to your brand. Think of your brand as the summation of all the associations about you that are stored in people’s minds.

Now, more than ever, in the age of Google, personal branding is about managing your name — even if you don’t own a business — in a world of misinformation, disinformation, and semi-permanent Google records. Going on a date? Chances are that your “blind” date has Googled your name. Going to a job interview? Even higher chances that they’ve checked you out already by simply performing a Google search for your name.

You need to be able to effectively manage your personal brand, or Me, Inc. as Tom Peters calls it. One way to effectively manage your reputation is to be consistent. With my name being Matt Brown, there are tons of other Matt Browns already in the blogosphere:

  • A Fiddler – www.fiddler1.com
  • A Former Secretary of State – www.mattbrown.org
  • Another Web Designer – www.thingsthatarebrown.com
  • A UFC Fighter – www.ufc.com/MattBrown
  • plus many more

Obviously none of these Matt Browns are me. But if I was to go in for a job interview, they don’t necessarily know that when they Google me prior to the interview. One of the challenges in online personal branding, is that some people share the same name as others. Sometimes for the good, others for the bad. If another Matt Brown made a bad comment in a message board somewhere, it will obviously be found by Google, and without my knowing it, my reputation is hurt. Likewise, if they posted a picture somewhere that will show up in Google Image Search of “Matt Brown,” again, that hurts me. Since so many people do in fact share names with other people online, and you do find someone else using your name to shame, you can try the following things:

1. Maintain Consistency – maintain a consistent username in the various social networks you partake in online. I have chosen TheMattBrown as my username for my Blog, Twitter, Flickr, and LinkedIn accounts. By maintaining consistency, users are able to follow your identity across networks and really know that you are really you. Again, if someone were to Google your name, and a Twitter Account, Flickr Account, Myspace account all show up as “Matt Brown but have different usernames, how can someone verify that that is really me. So it is important to maintain consistency in your usernames throughout the various networks that you use in order to help combat someone shaming your reputation as well as to build your reputation.

2. Enhance your name – Twittered a drunken message after a tequila shot or five? Put up a webpage with text or photos you now regret? Even if you delete a webpage or portion of a page, this deleted content can often be found via a cached version of the older page on Google. Think before you commit something to semi-permanence on the Internet with an impulse “publish”. It’s easier to put up than it is to take down. Good dirt hunters — or just head hunters and job interviewers — will find your MySpace page and related “private” pages, and I’d suggest you do similar research in kind before initiating serious business relationships. I heard a story about the MySpace page of a vice-president at a PR firm being containing racist remarks, sexual innuendo, and all manner of incriminating descriptions… and it was the second result on Google for her name! Do you think that more than a few media have Googled her name from her e-mail signature? Do you think that could affect if her calls or email are returned, and how much your retainer produces? Of course. The same goes for you. Make sure your cache is clear!

3. Maintain Positive “Cache”- if your name is Joe Smith, you stand a good chance that there is not just one other Joe Smith to beat, there will be many. By using an initial in the middle, or always using your title in your name you will differ your name from the crowd of Joe Smiths. While there are 193.000 listings in Google for Joe Smith, none exists for Dr. Joe G. Smith.

Still not convinced that personal branding is more important now more than ever? It’s almost 10 times more important for college-age students, especially given the current economic conditions.

“18% of working college graduates report that their employer expects some form of self-marketing online as part of their job.”
Digital Footprints, Pew Internet and American Life Project, December 2007

“22% of managers screen their staff using social networks and 10% of admissions officers verify potential students using social networks.”
Careerbuilder.com & Kaplan

“There are 1.5 million graduating college students for 2009 and employers are only hiring 1.3% more of them.  Differentiation through branding is imperative for success.”
Hartford Courant & WSJ

I think that I can define one, if not the only key to Personal Branding success online as:
Define Yourself Instead of Letting Others Define You

You can shape people’s perception of you both online and in person simply by defining your strengths, values, goals and personality and presenting yourself in a compelling, persuasive manner. Express yourself and what you stand for to everyone you meet – clients, colleagues, friends, neighbors, and strangers. Do this constantly and consistently, and you will create an effective – and lucrative – Personal Brand both online, and in person.

For some additional reading/reference, check out these great articles:

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